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Decide on the expectations you will set for your company’s correspondence.
There is no need to include the recipient’s first name unless you are not sure of the person’s gender.
An example might by someone with the name Ashley Ferguson.
Body The greeting is followed by the body of the letter, where you put all the information you want your reader to know. In a formal letter you are typically writing to obtain or give information about business, school, employment, etc. Heading The heading contains the return address followed by the date.
If you want to include your email address or phone number put that information before the date.
There are males and females that go by this name so in this case you would just use the greeting “Dear Ashley Ferguson:" However, if this letter is important (maybe you are applying for a job) it would probably worth your time to find out!
Be sure to follow the name with a colon, not a comma.
If you are writing on company letterhead that already has the address, don’t bother with the heading, but you still need to include the date.
Inside Address This is the address of the person you are writing. Salutation (or greeting) Typically you start the greeting with the word “Dear" followed by the title and last name of the recipient.
Step 1: Explore the characteristics typical of correspondence in your field.
Think about the documents that you have seen from businesses in your field as your own.